A business in Utah that wants to use a name other than its legal name must registered a "doing business as" name with the State of Utah Division of Corporations and Commercial Code. If the company's owner no longer wants to use the DBA name or be associated with it, he must cancel the registration.
A Utah business registers a DBA by filing an application with the State of Utah Division of Corporations and Commercial Code. The applicant must give the business's legal name, the requested DBA name, the company address, the company's business purpose and the name and address of the registered agent. The DBA can belong to an individual applicant, such as the owner, or the business itself. A person authorized to conduct business for the company may file the application and cancel the registration at any time after application approval by the division.
Letter of Cancellation
A business that wants to cancel a DBA must write a letter of cancellation and send it to the State of Utah Division of Corporations and Commercial Code. The letter must include a statement asking the division to cancel the DBA; the business address; the name of the person preparing the letter and his signature, and the DBA name. According to the State of Utah Division of Corporations and Commercial Code, the cancellation is effective the same day the division receives the letter. A letter of cancellation may be filed in person, through the mail or by fax.
A business doesn't have to cancel a DBA to use the name for a new entity. The State of Utah Division of Corporations and Commercial Code allows one business to transfer an existing DBA to another business. An authorized person completes a DBA application on behalf of the new business and attaches a letter of transfer to it. The letter of transfer, completed by the old business, asks the division to transfer the DBA to the new business. This method prevents the DBA name from becoming available to other Utah businesses while the new application is pending.
A DBA registration is good for three years from the registration date in Utah. A business using a DBA must renew the registration before expiration. Once the DBA expires, it's no longer attached to the business. A business can allow the DBA to expire instead of formally canceling the registration.