How to Obtain Certified Copies of Articles of Incorporation Paperwork

by Marie Murdock

    During a corporation’s existence, various people or entities may desire certified copies of the articles of incorporation, or formation documents. Articles of incorporation generally state the name of the corporation, the date incorporated, the names of the incorporators, the corporation's business purpose and the number of stock shares issued. They also state the name and address of the initial registered agent, or contact, and may include the signatures of all the incorporators. Certified copies are available to the general public, usually for a copy and certification charge.

    Online Purchase

    Step 1

    Navigate to the Secretary of State’s office or other corporate division for the state of incorporation by using your search engine and typing the name of the state, followed by either “corporations” or “Secretary of State.” Often the official site will be following by a “.gov” or “.us” extension.

    Step 2

    Search the official site for the name of your corporation to determine that the business is incorporated in the state. Many states allow viewing and downloading of an uncertified copy of the articles to your computer without charge.

    Step 3

    Choose the option available to request certified copies of the articles if your state provides this online service. You will be asked for credit card information for the purchase, and fees vary from state to state. Once ordered and the purchase is confirmed, most states will mail the documents to your address. A few states, however, provide immediate certified copies with site registration or subscription.

    Phone or Visit

    Step 1

    Visit or call the Secretary of State’s office and request a certified copy. If ordering in person, some offices will provide the copy while you wait. If ordering by phone, the copy will be mailed to the address you provide.

    Step 2

    Pay any copy and certification charges. If ordering by phone, you will generally be required to pay by credit card. In person, most offices will accept checks and money orders as well.

    Step 3

    Provide a stamped, addressed envelope if ordering in person and service is not immediate. Many states charge additional fees for expedited processing.

    Tips & Warnings

    • If ordering in person, call ahead to determine your state’s requirements and waiting time.
    • Many states also allow ordering via fax.

    About the Author

    Marie Murdock has been employed in the legal and title insurance industries for over 25 years. Murdock was first published in print in 1979 and has been writing online articles since mid-2010. Her articles have appeared on LegalZoom and various other websites.

    Photo Credits

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