How to Place an Ad in a Paper When Creating a New DBA

By Terry Masters

Registering a fictitious business name, also known as a trade or "doing business as" name, is a local process that is state, county or city specific. Some jurisdictions require business owners to place a notice in a local newspaper to complete the registration process to inform the public of the use of the name. These jurisdictions typically provide the locality-specific information you need to quickly satisfy this requirement.

Registering a fictitious business name, also known as a trade or "doing business as" name, is a local process that is state, county or city specific. Some jurisdictions require business owners to place a notice in a local newspaper to complete the registration process to inform the public of the use of the name. These jurisdictions typically provide the locality-specific information you need to quickly satisfy this requirement.

Business Name Registration

New businesses are formed and registered under state laws. The proper way to name a business depends on its legal structure, as well as your state's business code. Your company's legal name is the one you used to register it with the state or the one you're required to use by law if no registration is necessary. Businesses can use a name that isn't the company's legal name when transacting business within a state by registering a DBA. The registration process ensures the public has a way to find out the legal name of the entity operating under the DBA.

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Registration Requirements

Each state has its own process for registering DBAs that is either statewide or locally based at a county clerk's office or city agency. Generally, you must fill out a name registration statement that includes the DBA name you want to use, the legal name of the business and the company's contact information. You must then file the statement with the correct office along with a filing fee. Some jurisdictions also require you to have the name registration statement published in at least one local weekly newspaper for multiple weeks. Typically, the registrar provides a list of approved newspapers with contact information and pricing to make the task easier.

DBA Statement Publication

The newspapers on the approved list are likely well-versed in publishing DBA statements. In most instances, you can take a copy of the statement to the paper's local office or fax it over. Many papers have a standard format that they use to publish the information, so you don't have to worry about coming up with original copy or designing an ad. You likely will have to pay a publishing fee. After the notice runs for the required time period, you typically must obtain proof of publication form from the newspaper. You then need to file the proof with the DBA registrar's office to prove that you satisfied the publication requirement.

Electronic Publication System

Some newspapers also provide an electronic system for handling the publication of DBA statements via the Internet. Using the newspaper's website, you can enter the information from the name registration statement into a electronic form. You then pay for publication using a credit card. The newspaper may automatically send proof of publication to the address you specify.

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How to File a DBA in Georgia

References

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Cancelling a DBA

A "doing business as" name, also known as a trade name and a fictitious business name, is the name under which a business operates that may be different from its original, official name. A company may use DBAs to conduct business under a different name for various reasons. For example, a foreign company may use a DBA in a specific location because its creation name is being used by another business in the same area. When a business no longer needs its DBA name, it can cancel the name registration with the local government agency that handles DBA registrations.

How to Add a DBA to an S-Corp

A DBA is an acronym for “doing business as," and can be used by any business owner, including an S Corporation, to distinguish the business’s products and services from its competitors. Any type of trade name, fictitious name or assumed name used for a business is generally referred to as a DBA. To add a DBA to your S-Corp, you must follow the requirements of the state law where your S-Corp was formed. Most states require registration of a DBA with a government agency, with some states further requiring publication of the DBA in an approved newspaper.

How to Add DBA to an LLC

When registering a limited liability company, or LLC, with a state business registration entity, an individual must provide a legal name for the LLC. In addition to a legal name, an LLC may also have a fictitious business name. A fictitious business name, also referred to as a “trade name,” “DBA name” or assumed name, allows an LLC to use a name other than its legal name. By using fictitious business names, one LLC can be used to operate multiple businesses. While the method of registering a fictitious business name varies by state, it generally involves filing a fictitious business name registration with either a state or county agency.

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