Cancelling a DBA

By Anna Assad

A "doing business as" name, also known as a trade name and a fictitious business name, is the name under which a business operates that may be different from its original, official name. A company may use DBAs to conduct business under a different name for various reasons. For example, a foreign company may use a DBA in a specific location because its creation name is being used by another business in the same area. When a business no longer needs its DBA name, it can cancel the name registration with the local government agency that handles DBA registrations.

Registration

A business registers a DBA by filing an application or statement with the state or county agency responsible for the geographic area in which the business will operate under that name. The registration process permits the business to use the DBA name in the locale where the application is filed and also may prevent another business from using the same name in that location. Some states, such as Alabama and Arizona, don't require formal DBA registration, but do allow businesses to register DBA names. South Carolina allows only foreign businesses to file a DBA.

Cancellation

Cancellation procedures vary by state. In Utah, for example, to cancel a DBA, a business operator must write a cancellation letter and send it to the state corporation department. Other states have specific DNA cancellation forms for businesses to use. A DBA automatically lapses at the end of the registration term if the business does not renew the registration. Registration terms vary by state; a business in Minnesota must renew a DBA once a year, but a Florida business is only required to renew the registration every five years.

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Transfer

Some states allow a business owner to transfer a DBA name from one business to another without first cancelling the active DBA registration. Transferring a DBA name prevents another unrelated company from registering the same name before the original name owner's new DBA application is approved. In Utah, the owner of the business with the original DBA can attach a letter to the new DBA application asking for a transfer of the same DBA name for the new business.

Considerations

Some states require the cancellation of a DBA once the business that owns the name undergoes a change in ownership or is no longer operating. Depending on the state, a business may have to file a DBA application in each county in which the business will use the DBA name. If the business has filed a DBA in multiple counties, it must also cancel the DBA in each of those counties.

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How to Transfer a DBA to Another Person

References

Related articles

How to File Your DBA in Dallas

An assumed business name, also known as a "doing business as," allows you to operate your business under a name that is not the company's legal name as recorded on your official business registration or license. State business laws require every business to use a name that distinguishes it from other companies to avoid confusion, and DBAs make that possible. In Dallas, a DBA must be registered with the appropriate office before you can use it to conduct business.

Colorado Rules for Using a DBA Name

A business may use a "doing business as" name to identity itself to the public. A DBA, known as a trade name in Colorado, is a name that a business uses other than the name that the company was created under. A business may use a trade name for various reasons, including brand recognition and marketing. Any business using a trade name in Colorado must follow the rules set by the state and file a statement with the Secretary of State's office.

How to File a DBA in Georgia

Filing a DBA, or "doing business as" document, allows a business to operate under a different name than the name used when it was first created in Georgia. A DBA may also be referred to as a trade name, a fictitious business statement or an assumed business name. In Georgia, a DBA is referred to as a trade name, and a business that wants to use a DBA must complete and file a specific form before doing so. All businesses registered with the Georgia Secretary of State or a local county government must file a DBA form to operate under a different name, including corporations, limited liability companies and partnerships.

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