Call a meeting of the board of directors to officially vote to dissolve the corporation, and record the decision in the official minutes of the meeting. Call for a vote of the stockholders after the board makes it decision; more than 50 percent of stockholders must vote to change the corporation to an LLC. Make premium offers to buy shares from stockholders opposed to the change if you have trouble winning a majority vote.
File Form 966, Corporate Dissolution or Liquidation, with the IRS within 30 days of reaching the decision to dissolve. Form 966 only requires a half-page of information, but a bit of the information may require some digging, such as identifying the service center where the corporation filed its last tax return.
Notify and pay off all outstanding creditors, or request that your creditors hold the debts and transfer them to the new LLC. Fully explain the transition to your creditors, and assure them that it should flow smoothly in terms of transferring all accounts payable and not missing payment deadlines.
Sell all assets that you do not wish to transfer to the new company, and place all other assets in a temporary trust. Distribute all assets to the LLC once it has been formally established.
Form your new LLC. First, designate the founding members of the LLC. As a corporation changing to an LLC, the company will be going from a large number of owners to a relatively small group. Members can be majority shareholders of the corporation, members of top management, members of the board of directors, another corporation or any other person of legal age. Draft and file articles of incorporation and an operating agreement, and obtain any licenses required at the state and local level.