Finalize Business Contracts
Once you decide to dismantle an LLC, stop taking new projects or orders and inform clients, customers and vendors of your plans to cease operations. Make plans to complete projects and finalize all invoices.
Depending on your LLC employment figures and the regulations of the state where your company is based, you may be required through the Worker Adjustment and Retraining Notification Act to provide employees with 60 days notice of business termination. Before final business operations cease, you will need to pay employees all outstanding earnings and file final employee pension, payroll and tax paperwork.
Notify Service Providers
You will need to give notice of your impending closure to companies and individuals that provide services to your LLC. This includes utility companies, office machine rental companies, suppliers and vendors. Settle all debt before finalizing the dismantling of your LLC.
Distribute Company Assets
You will also need to liquidate assets and divide proceeds among the LLC’s members based on the percentage of ownership each member holds. Disposition of assets should have been outlined in your original operating agreement. If no such provision exists, consider options such as a liquidation sale or liquidation auction. Once LLC assets have been distributed and all debt finalized, close out financial accounts including credit cards and bank accounts.
Complete Final Tax Paperwork
A final tax return should be filed with the IRS and potentially with state governing agencies, if required. You will need to report earnings, losses and detail how the LLC’s assets were distributed among members. All outstanding taxes must be paid before the LLC can be officially dismantled.
Notify Appropriate Governing Agencies
Once a final date of business has been established, notify local, state and federal business licensing agencies of your closure. Cancel business licenses and notify the U.S. Internal Revenue Service about discontinuing use of your tax identification number.
File Articles of Dissolution
Articles of dissolution officially cease the existence of your LLC. Articles are typically filed with the secretary of state. An LLC member can file the articles or a legal representative or document services company can file the articles on the LLC’s behalf. A copy of filed documents should be provided to each LLC member.