What Forms Are Needed to Dissolve an LLC?

By Anna Assad

You must dissolve your limited liability company with your state if you are no longer doing business. The process will transfer your company's assets and settle your debts. Some states tax LLCs and have annual reporting requirements, and if you do not officially dissolve the company, fees and penalties may be assessed by the state even after your business has closed. The exact forms needed for LLC dissolution vary by state and the size of your LLC.

Articles or Certificate of Dissolution

Articles of dissolution is a form that sets out your LLC's financial state and how the members decided to dissolve, such as by vote. Some states require submission of a formal resolution by the members to dissolve the LLC, like the written record of the meeting and a dissolution vote tally. The articles of dissolution must include the debts and liabilities the LLC has and the details for the final distribution of assets, but exact requirements vary by state. A foreign LLC -- a company headquartered in another state -- may have to file a certificate of dissolution to cancel any foreign business registrations.

Tax Forms

An LLC must file Form 966, Corporate Dissolution or Liquidation, with the Internal Revenue Service for the tax year the business dissolution occurred. The form is used by the IRS to determine the tax consequences of the gain or loss from the final distribution of the LLC's assets to members.

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Notice and Proof of Payment to Creditors

You must notify all creditors of the LLC before terminating the company. The methods of notification differ by state, and a specific form or certified mailing may have to be sent to each creditor. You may be required to file proof of payment of the LLC's debts and your mailing notices with the state business department before you are allowed to dissolve the LLC.

Consent to Dissolution

You may need a consent to dissolution form from your state's tax department. The form certifies that all of your business taxes due to the state have been paid in full. You may not be able to dissolve the LLC until all outstanding business taxes are paid.

Court Petition

You may need to petition in court for a judicial order dissolving the LLC if you cannot get the number of member votes required by law and your operating agreement. You must prove why the dissolution is necessary, like providing financial statements showing the LLC no longer has enough money to function as a business.

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Canceling a Partnership Agreement

You may end a partnership agreement for any reason including disagreements among the partners, or the need for a different type of business structure, such as a limited liability company, because of growth. Once you've decided to cancel a partnership agreement, you must take steps to limit your personal liability for the partnership's debts and the actions of your former partners.

Canceling an LLC

A limited liability company, an independent business entity formed under state law, comes into existence when a business files articles of organization with the state. The owners, or members, of an LLC are not personally liable for the business's debts. After making the difficult decision to close your LLC, you should dissolve the corporation in accordance with state law to start your next business venture unencumbered.

How to Stop a Sole Proprietorship

If you have a sole proprietorship, you can decide to stop your business and close your doors if your venture isn't successful. Before officially closing the business, you should make sure that all of the business's obligations are finished. If you don't wrap up the sole proprietorship properly, you can be held personally responsible for any remaining debts, taxes or other obligations.

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