The executor is the individual who guides an estate through the probate process. The presence of an executor is, therefore, critical to proper probate administration. Accordingly, the probate judge assigned to the estate will need to replace the executor as soon as possible after the resignation. The easiest path is when the will instructs the probate judge as to the person who should act as the successor executor. However, not all wills identify a successor executor, which makes the appointment task a bit more burdensome for the probate judge.
Most state probate codes or statutes identify a pyramid of priority that a probate judge should refer to when appointing a replacement executor. In most states, the first choice is a person identified in the will, followed by the surviving spouse, a surviving child, a surviving parent or sibling and, finally, an heir of the estate.
The standard appointment procedure in most states is for the clerk of the probate court to send a notice of hearing to all family members of the deceased and heirs of the estate. Those family members and heirs will then have a chance to participate in a hearing before the probate judge where any interested party can present arguments to the judge as to why a certain individual should or should not receive the appointment. The judge will then make a final decision in the form of a written order of appointment.
The practical effect of an executor resigning is that the probate process is put on hold while the judge finds a successor executor. No probate activities take place between the time of resignation and the time of appointment of a successor. Further delay occurs because the successor executor, after being finally appointed, must take time to review the former executor's files, correct any mistakes and pick up the baton to continue the race to the finish line.