In Massachusetts, the person charged with the administration of an estate has several important responsibilities. He must collect the assets owned by the deceased person, determine their value and notify any heirs who may inherit those assets. This step requires the creation and filing of an inventory with the court. The administrator also must pay all valid debts and taxes. This step requires publishing notice to creditors and filing state and federal tax returns. The administrator may then distribute any remaining property according to the provisions of a will or by the state intestacy laws if no will exists. Intestacy laws are a rigid set of state rules that prioritize heirs based on the proximity of their legal relationship to the deceased person. Throughout the entire process, the administrator is required to act in the best interests of the estate and can be removed for failure to act in this manner.
If no executor is named in the will or the executor is unable to serve, the probate court appoints an administrator. By law, the selection of this individual is based on his legal relationship to the deceased person. This is referred to as the "priority ladder," and at the top is the surviving spouse, provided she stands to inherit under the will. If she will not inherit, then the priority goes to any other person who will. If these individuals are unable or unwilling to serve or if there is no will, then priority goes to the surviving spouse. If there is no surviving spouse, all other living heirs have priority. If no heirs can be found, a public administrator will be appointed.
Regardless of priority, Massachusetts places certain legal restrictions on who may accept an appointment as an administrator. First, no administrator can be under the age of 18 or be under the custody of a guardian or conservator. Also, if the administrator feloniously and intentionally killed the deceased person, this conviction results in an immediate disqualification. The administrator cannot be the decedent's former spouse or a relative of the former spouse. The probate court also has wide discretion to deny any appointment if found to be in the best interests of the estate.
The appointment of an administrator terminates when the administrator dies or becomes incapacitated. He also may resign voluntarily with the consent of the probate court. Also, a relative of the decedent may petition the court for removal of the administrator under certain circumstances. Grounds for involuntary removal include disregarding an order of the court, intentional misrepresentation of facts leading to the administrator's appointment and mismanagement of the estate. Once removed, a successor administrator will be appointed in the same manner as the initial administrator.