Corporations have a life cycle that includes a date of birth, or formation, and date of death, or dissolution. Corporations can be dissolved involuntarily by the state or voluntarily by the shareholders. For example, if you fail to file annual reports as required by your state’s laws, the secretary of state’s office, or similar regulatory agency, could dissolve your corporation involuntarily. Alternatively, shareholders could vote to dissolve the corporation because the business is struggling or they are no longer interested in continuing it. Dissolution requires a detailed process of filing notices with your state, closing accounts, paying debts and distributing assets to shareholders.
Re-Establishing a Dissolved Corporation
Most states do not have a way for a dissolved corporation to reactivate itself, particularly when the corporation voluntarily dissolved. In these states, shareholders must form a new corporation by filing new articles of incorporation with the state business registration authority. Essentially, the corporation must follow the same registration process it followed when it initially began. The corporation can choose to use the same name it used before dissolution, as long as that name is still available, or use a similar name. Regardless of the name chosen, the new corporation is a completely different legal entity from the dissolved corporation.
In some states, dissolved corporations can reactivate by filing paperwork with the state business registrar. States that administratively dissolve corporations for failing to file annual paperwork typically offer a way to reactivate the company. This lessens the burden caused when a corporation forgets to file annual reports but does not want to stop doing business. For example, New York can dissolve your corporation if it fails to file annual returns or pay taxes or fees for two consecutive years, but it allows you to reinstate your corporation by following a specific process.
State rules may require you to reactivate your corporation within a certain time period. For example, Montana allows involuntarily dissolved corporations to be reinstated within five years of dissolution by filing specific forms, obtaining a tax certificate and paying a filing fee. If your corporation was administratively dissolved by the state, you must cure any deficiencies before you can reactivate the corporation, including filing missing annual reports or paying past due fees and taxes.